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Embedding the Profiler, Bubble Plot and Histogram .SWF Files in Microsoft PowerPoint

Introduction

The Flash (.SWF) versions of the Profiler, Bubble Plot, and Histogram let you take advantage of JMP’s animation and interactivity in a PowerPoint slide, with a subset of functionality.

This document describes how to embed .SWF files in PowerPoint slides. Though the instructions are primarily written for PowerPoint 2010, the same principles apply in PowerPoint 2007. The only difference is that, in PowerPoint 2007, Flash files are always linked rather than embedded. See Known Problems for more information.

You can also embed the .SWF files in Word and Excel documents. Some of the following instructions apply, but the document is primarily written for PowerPoint.

NOTE: In Profiler, the Save for Adobe Flash platform (.SWF) command is not available for categorical responses.

Step 1: Download the Flash Player

Before you can embed a .SWF file in a slide, you need to install the latest version of the Flash Player. Download the Flash Player from http://get.adobe.com/flashplayer/.

Step 2: Save the Graphic as a .SWF File

To save a Profiler, Bubble Plot, or Histogram as a .SWF file, select Save for Adobe Flash platform (.SWF) from the platform’s red triangle menu. You can then choose to generate an HTML file in which the .SWF file appears. Note that this HTML page is unnecessary when you only want to embed the .SWF file in a slide.

Step 3: Add an Empty Flash Object to the PowerPoint Slide

1. Go to the slide where you want to embed the .SWF file.
2. Click the Developer tab at the top of the PowerPoint window.
   If the Developer tab is not showing, do one of the following:
   • In PowerPoint 2010, click the File tab and select Options. In the Options window, select Customize Ribbon. In the Customize the Ribbon list, select Developer, and then click OK.
   • In PowerPoint 2007, click the round Microsoft Office button at the top left corner of the window and select PowerPoint Options. In the Popular section, select Show Developer tab in the Ribbon, and then click OK.
3. On the Developer tab, click the More Controls button in the Controls group.
   
   
4. In the More Controls window, select Shockwave Flash Object.
   
   
5. Click OK.
   The cursor changes to crosshairs.
6. Click and drag the cursor to draw a rectangle where you want the Flash object to appear. The Flash object needs to be large enough to show the entire .SWF picture area.

Step 4: Embed the .SWF file in the Flash Object

A Flash object now appears on the slide. In this step, you embed the .SWF file in the PowerPoint 2010 slide (or link the file in PowerPoint 2007) and assign properties.

1. Right-click on the Flash object and select Properties.
   The Properties window appears.
2. On the Alphabetic tab, enter the full pathname of the .SWF file next to Movie (for example, C:\Users\Smith\Desktop\Flash\Plane.swf).
3. (PowerPoint 2010) Set the EmbedMovie property to True.
   This property embeds the .SWF file in the slide, so the .SWF file is now part of the slide.
4. Set the Playing property to True.
   
   
5. Press F5 to view the .SWF file in Slide Show view.
   The Profiler, Bubble Plot, or Histogram .SWF file now appears on the PowerPoint slide.

Known Problems

Embedding Fails with Some Versions of Flash Player 10.1

Embedding fails with Flash Player versions between 10.1 and 10.1.53. The .SWF file appears as a blank gray rectangle on the PowerPoint slide.

Install the latest version of Flash Player to prevent this issue:
http://get.adobe.com/flashplayer/
 
For more information, refer to the Adobe Web site:
https://bugs.adobe.com/jira/browse/FP-4843

Flash Files Can Only Be Linked to PowerPoint 2007 Slides

In PowerPoint 2007, the Shockwave object’s EmbedMovie property does not work. Flash files are always linked to the PowerPoint slide rather than embedded.

To embed the Flash file in the slide, save the file in PowerPoint 2003 format.

For more information, refer to the Microsoft Help:
http://office.microsoft.com/en-us/powerpoint/HA012303211033.aspx

The Playing Property Reverts to False in PowerPoint 2007 Slides

In PowerPoint 2007 and previous versions, after you close and re-open the PowerPoint presentation, the Shockwave object’s Playing property sometimes reverts to False. This value prevents the .SWF file from appearing. Reset the Playing property to True and then show the presentation.

Two workarounds for this problem are suggested here:

http://www.ellenfinkelstein.com/powerpoint_tip_putting_flash_in_powerpoint.html.

For More Information

For more information about embedding .SWF files in PowerPoint slides, refer to the Microsoft Help:
http://support.microsoft.com/default.aspx/kb/291875/.

Also refer to the PowerPoint Help topic “Play an Adobe Macromedia Flash animation in a presentation”.